Are Accounting Software Better than An Accountant?

With the growth of business, every organization oscillates between the choice of hiring an accountant or using an accounting software for their operations. While both has its own share of advantages and disadvantages.

An accountant is well aware of the company’s goals and financial status and so guides the company and advises on management of funds. Also a professional accountant helps the organization to save taxes allowed by the Income Tax department. While these are the pros of having an accountant in a company, there are disadvantage too like costly workforce.

Features and Importance of an Accounting Software

Accuracy and Efficiency: Accounting software increase efficiency of the organization by managing the accounts receivables, payables and general ledger. Accounting software benefits include increased accuracy by reducing or eliminating human errors in calculation. Manual bookkeeping processes involve making a lot of mathematical calculations by hand. An incorrect calculation early on in the in the process could have a great impact on the end balance.

Cash Flow Management: Managing a business entails a net amount of cash and cash equivalents that flow in and out of your financials. Overseeing all transactions to pay and get paid for may mean having to designate your productive hours in flicking through contact lists, files, and Excel sheets without an accounting program to streamline the task. Accounting software helps business to gain new levels of insight into the cash flows and payment processes and also calculates everything for you, resulting in negligible finance errors. The accounting software takes care of tracking all the transactions with seamless scaling and implementation of new products and services.

Reduction of Costs: Accounting software eliminates the need for hiring a bookkeeper or allotting extra hours of their shift to handle all books, invoices, and transactions. In business, time is equivalent to money and optimizing this process greatly reduces bookkeeping hours. Furthermore, the software has subscription-based pricing models with low costs to pay on a monthly or annual basis. Subscribing to a plan gives you regular updates, support, and tools which enables you to focus on actually running your business. The use of an accounting program allows each member of the accounting team to do more in a given time. Thus, in turn, reducing the accounting department’s payroll and administration costs.

Easy Tax Filing: The accounting systems are so comprehensive that they lay out every detail required to comply with taxation laws, for example, TDS compliance with Tally. They also comply with tax office rules through formatting invoices automatically, so you won’t face headaches during tax season. . It also enables audit-proof books which makes the auditing process shorter as IRS auditors may only check and do a cursory review to see if the bank statements align with the software’s records.

Digital Invoices: In a technology-driven world, paperwork is outdated. Many processes nowadays are empowered by technology. It’s even predicted that by 2022, 70% of software interactions of enterprises will happen in mobile devices which stresses the importance of getting ahead against your competitors. Sending a digital invoice to your customers via email is convenient both for you and your customer. Customers can send their payments with only a few clicks which make collecting them faster and easier. Many accounting platforms nowadays integrate with various payment channels that allow credit and debit cards, bank transfers, and e-wallets.

Security: Company’s financial data is the most valuable information and must be prevented from falling into the wrong hands or getting lost. This is what accounting and finance systems do for their users. They prevent accounting from being jeopardized in any way, and keeping an extra copy in case you need to retrieve them. In most cases, you will get to build your internal security structure and decide who will have access to sensitive data.

Customer Relationship: It’s impossible to refute the factor that accounting software have little to do with customer relationship management. The accounting systems work around efficient billing and invoicing, thus, preventing all sorts of delays and miscommunication. It makes companies’ performance appear more professional and credible. With Accounting systems, one can convey any piece of information which is important or related to the product. Companies can wish the clients on their birthdays with the data stored in the systems and can also send reminders of outstanding dues, and on receipt of the same can also send the acknowledgment note to the clients. All these helps in building a strong customer relationship and make the business viable for the long run.

Automation: With any popular accounting system, automated payment plans allow you to only enter a customer’s information once. A customer’s payment habits and purchasing history are tracked for reference. When collecting payments is due, you’ll then receive payments without putting in extra work from your end. It also gives you vendor history and aging with reports for each member which makes locating and retrieving invoices and payments faster. The entirety of each transaction history is also saved in the system without you having to manually input the data one by one.

Accessibility: Cloud based accounting software can be accessed anywhere at any time. It doesn’t limit your access to your office or desktop. Apps that can be used on the mobile devices are more preferred by organizations.

Speed of Completion: Using accounting software allows businesses to process their accounts with greater speed than manual processing. Part of this speed increase comes from the use of computers, which are able to process figures far faster than the human brain.

Our Choice of Accounting Software

Conclusion

Business should evaluate their position and needs before deciding which accounting software to pick. Accounting software makes it easier for business owners to manage financial procedures, performing financial tasks correctly and quickly. Keep in mind that it does not replace the role of accounting managers in organizing company’s finances, but instead enhances their productivity. Without the help of accounting software, business owners or accounting managers will have to spend too much time creating financial reports and other documents or reconciling bank accounts and statements. This software greatly helps them gain complete visibility into their company’s financial health, so that they can make wiser decisions.

Crisptag Technologies (A Startup India recognised startup and incubated by 10,000 Startups) is a software marketplace. We have also partnered with Google, Microsoft, Namecheap, ZOHO, Freshworks to provide you best discounts on software under one shop.

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About Us

saasmart by Crisptag Technologies Private Limited is a Startup India recognised startup and  incubated under NASSCOM 10000 Startups initiative.

saasmart has partnered with best software companies like Microsoft, Google, Zimyo, Keka, ZOHO, RazorPay, Namecheap, RazorPay etc. to provide you all the software you need for your business at attractive prices under one shop.

We guarantee you deals that you won’t find anywhere else and highly efficient customer support.

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Refund Policy

Thank you for your purchase. We hope you are happy with your purchase. However, if you are not completely satisfied with your purchase for any reason, you may request for cancellation of your subscription and apply for a refund. Please see below for more information on our return policy. 

CANCELLATION 

All cancellations must be requested within fifteen (15) days of the subscription purchase date. To cancel your plan, please email customer service at [email protected] to obtain your Cancellation Authorization number and to start your process for the refund. 

REFUND 

Crisptag Technologies Pvt. Ltd. is liable to refund 100% amount only on PIM – Product Information Manager, and not on third party softwares and products. 

After receiving the Cancellation Authorization Number, we will contact you and process your refund. Please note that it may take upto fifteen (15) days from the day of cancellation of subscription to process your refund. Refunds may take 1-2 billing cycles to appear on your credit card statement, depending on your credit card company. We will notify you by email when your return has been processed. 

EXCEPTIONS 

For any modification or issue with the service features, please contact us at the customer service number below to arrange for support to improve your experience with our software. 

QUESTIONS 

If you have any questions concerning our refund policy, please contact us at +91-85 06 02 88 88 or [email protected]

Privacy Policy

Thank you for choosing to be a part of our community at Crisptag Technologies Pvt. Ltd. We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with regards to your personal information, please contact us at [email protected]

When you visit our website saasmart.in and more generally use any of our services, we appreciate that you are entrusting us with your personal information. We take your privacy very seriously. In this privacy notice, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there is any terms in this privacy notice that you do not agree with, please discontinue use of our services immediately. 

This privacy notice applies to all information collected through our services (which as described above, includes our website and app), as well as any related services, sales, marketing or events. 

Please read this privacy notice carefully as it will help you understand what we do with the information that we collect. 

 

1. What information do we collect? 

  • Personal Information you disclose to us 

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the website  or otherwise when you contact us. 

The personal information that we collect depends on the context of your interactions with us and the services, the choices you make and the products and features you use. The personal information may include the following: 

Personal Information provided by you. We collect names; phone numbers; email addresses; usernames; passwords, authentication data, billing addresses and other similar information. 

Payment Data. We may collect data necessary to process your payment if you make purchases, such as your payment instrument number and other similar information. All payment data is stored by us safely. 

All personal information that you provide us must be true, complete and accurate, and you must notify us of any change to such personal information. 

  • Information automatically collected 

We automatically collect certain information when you visit, use or navigate the software. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about who and when you use our software and other technical information. This information is primarily needed to maintain the security and operation of our services, and for our internal analytics and reporting purposes. 

Like many businesses, we also collect information through cookies and similar technologies. 

The information we collect includes: 

Log and Usage Data. Log and usage data are service-related, diagnostic usage and  performance information our servers automatically collect when you access or use our services and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type and settings and information about your activity in our platform (such as date/time stamps associated with your usage, pages and files viewed, searches and other actions you take such as which feature you use), device event information (such as system activity, error reports and hardware settings). 

  • Device Data. We collect device data such as information about your computer, phone, tablet or other device you use to access the software. Depending on the device used, this device data may include information such as your IP address (or proxy server), Internet service provider and/or mobile carrier, operating system configuration information. 
    • Location Data. We collect information data such as information about your device’s location, which can be either precise or imprecise. How much information we collect depend on the type of settings of the device you use to access the software. For example, we may use the GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by disabling your Location settings on your device. Note however, if you choose to opt out, you may not be able to use certain aspects of the services. 

     

    2. How do we use your Information? 

    We use personal information collected via our Software for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests., in order to enter into or perform a contract with you, with your consent, and/or compliance with our legal obligation. We indicate the specific processing grounds we rely on next to each purpose listed below. 

    We use the information we collect or receive:

  • To facilitate account creation and login process. If you choose to link your account with us to a third-party account (such as Google, Facebook, Shopify etc. Account), we use the information you allowed us to collect from those third parties to facilitate account creation and login process for the performance of the contract. 
  • To post testimonials. We post testimonials on our services that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and the consent of the testimonial. If you wish to update, delete your testimonial, please contact us at  [email protected] and be sure to include your name, testimonial location and contact information. 
  • Request feedbackWe may use your information to request feedback and to contact you about your use of our service. 
  • To enable user-to-user communications. We may use your information in order to enable user-to-user communications with each user’s consent. 
  • To manage user accounts. We may use your information for the purposes of managing our account and keeping it in working order. 
  • To send administrative information to you. We may use your personal information to send you product, service and new feature information and/or information about change in terms, conditions and policies. 
  • To protect our services. We may use your information as part of our efforts to keep our services safe and secure (for example, for fraud monitoring and prevention). 
  • To enforce our terms, conditions and policies for business purposes, to comply with legal and regulatory requirements or in connection with our contract. 
    • To respond to legal requests and prevent harm. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond. 
    • Fulfil and manage your orders. We may use your information to fulfil and manage your orders, payments, returns, and exchanges made through the services. 
    • To deliver and facilitate delivery of services to the user. We may use your information to provide you with the requested service. 
    • To respond to user enquires/offer support to users. We may use your information to respond to your enquires and solve any potential issues you might have with the use of our services. 
    • To send you marketing and promotional communications. We may use your personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. For example, when expressing an interest in obtaining information about us or our service, subscribing to marketing information or contacting us, we will collect personal information from you. You can opt out of our marketing emails at any time. 
    • Deliver targeted advertising to you. We may use your information to develop and display personalized content and advertising and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness 
    •  For other business purposes. We may use your information for other business purposes such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Services products, marketing and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with Individual end users and does not include personal information. We will not use Identifiable personal information without your consent. 
  •  3. Will your information be shared with anyone?

  • We may process or share your data that we hold based on the following legal basis:
  • Consent: We may process your data if you have given us specific consent to use your personal information in a specific purpose. 
  • Legitimate Interests: We may process your data when it is reasonably necessary to achieve your legitimate business interests. 
  • Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to full the terms of our contract. 
  • Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding court order or legal process such as in response to a court order or a subpoena including in response to public authorities to meet national security or law enforcement requirements. 
    • Vital Interests: We may disclose your information where we believe it is necessary to investigate prevent or take action regarding potential violations of our policies suspected fraud situations involving potential threats to the safety of any person and legal activities as evidence in litigation in which were involved. 

    More specially we may need to process your data or share your personal information in the following situations: 

  • Business Transfers. We may share or transfer your information in connection with, or during negotiations of any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company. 
  • Vendors, Consultants and Other Third-4 Service Providers. We may share your data with third-party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that workExamples include: payment processing, data analysis, email delivery hosting services, customer service and marketing efforts. We may allow selected third parties to use tracking technology on the Services which will enable them to collect data on our behalf about how you interact with our Services over time. This information may be used to among other things, analyze and track data, determine the popularity of certain content pages or features, and better understand online activity. Unless described in this notice, we do not share, sell, rent or trade any of your information with third parties for their promotional purposes. 
  • Third-Party Advertisers may use third-party advertising companies to serve ads when you visit or use the Services These companies may use information about your out Websites and other websites that are contained in web cookies and other tracking technologies in order to provide advertisements about goods and services of interest to you. 
  •  
  • 4. Who will your information be shared with?

We only share and disclose your information with the following third parties. We have categorized each party so that you may easily understand the purpose of our data collection and processing practices. If we have processed your data based on your consent and you wish to revoke your consent, please contact us.. 

  • Advertising, Direct Marketing, and Lead Generation 

ZOHO CRM, Salesforce Marketing Cloud, Salesforce Sales Cloud HubSpot CRM and Google AdSense 

  • Allow Users to Connect to Their Third-Party Accounts  

Facebook account. Instagram account, Google account, Linkedin account, PayPal account. Pinterest account, Twitter account and WordPress account. 

  • Cloud Computing Services 

Amazon Web Services (AWS), Google Cloud Platform and Microsoft Azure. 

  • Communicate and Chat with Users  

Facebook Customer Chat ZOHO Campaigns, HubSpot, Email and Mailchimp. 

  • Content Optimization  

Google Site Search 

  • Data Backup and Security  

Google Drive Backup Amazon Glacier and Dropbox Backup 

  • Functionality and infrastructure Optimization 

Amazon Web Services and Microsoft Azure 

  • Invoice and Billing  

PayPal 

  • Retargeting Platforms 

Google Ads Remarketing. Google Analytics Remarketing, Facebook Custom Audience, Facebook Remarketing, Salesforce DMP, Twitter Tailored Audiences, Twitter Remarketing and Linkedin Website Retargeting 

  • Social Media Sharing and Advertising

Facebook advertising Facebook social plugins, Instagram advertising. Twitter advertising, Twitter social plugins, Snapchat advertising, Pinterest advertising, PayPal plugins Pinterest social plugins, AngelList social plugins, Google+ social plugins, Google Friend Connect, Linkedin advertising and Linkedin social plugins 

  • User Account Registration and Authentication  

Mobile Number OTP, Google Sign-in 

  • Web and Mobile Analytics 

Facebook Analytics, Facebook Ads conversion tracking, Google Analytics, GooglAds. HubSpot Analytics and Wordpress Stats 

  • Website Hosting  

WordPress.comShopify, WooCommerce

5. Do we use cookies and other tracking technologies?

We may use cookies and similar tracking technologies to access or store information Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice. 

6. Do we use Google Maps?

This Website or App uses Google Maps API which is subject to Google’s Terms of Service We obtain and store on your device (cache) your location for three months. You may revoke your consent anytime by contacting us at the contact details provided at the end of this document. 

7. How long do we keep your information? 

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax accounting or other legal requirements). No purpose in this notice will require us keeping your personal information longer than three (3) months past the start of idle period of the user’s account. 
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing unit deletion is possible. 

8. How do we keep your information safe? 

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment 

9. What are your Privacy rights?

 

If you are ran Indian resident and you believe we are unlawful processing your personal information you also have the right to complain to your local data protection supervisory authority 
 

Account Information 
 

If you would at any time like to review or change the information in your account or terminate your account, you can: 

  • Log in to your account settings and update your user account. 
  • Contact us using the contact information provided. 

Upon your request to terminate your account, we will deactivate or delete your account and Information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems assist with any investigations, enforce our Terms of Use and or comply with applicable legal requirements. 
 

Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services.  

Opting out of email.marketing: You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list-however, we may still communicate with you for example to send you service-related emails that are necessary for the administration and use of your account to respond to service requests, or for other non-marketing purposesTo otherwise opt-out you may: 

  • Access your account settings and update your preferences. 
  • Contact us using the contact information provided 
     
  • 10. Controls for Do-Not-Track Feature

 

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice. 
 

11. Do we make updates to this notice? 

 

We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information 
 

12. How can you contact us about this notice?

If you have questions or comments about this notice, you may email us at [email protected] or by post to: 
 

CRISPTAG TECHNOLOGIES PVT LTD  

C-25, Sector 8 

Noida, Uttar Pradesh 201301 

India 
 

13. How can you review, update, or delete the data we collect from you?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances To request to review update, or delete your personal information, please submit a request form by clicking here. We will respond to your request within 30 days.